Running a tour agency shouldn't mean drowning in Excel and WhatsApp chaos. We know how overwhelming guide scheduling and last-minute changes can be. EasyPlanning replaces spreadsheets and chat threads with one centralized platform: create tours in seconds, automatically match qualified guides, and keep full control over every assignment. Spend less time chasing messages and more time scaling your tours — whether you manage 10 guides or 500 freelancers.
Everything you need to schedule tours, manage guides, and handle cancellations—without the chaos.
Create tour slots, allocate guides, add notes, manage everything in one place. No more switching between Excel, WhatsApp, and email.
See all freelancers in one table with their skills, languages, cities, and tour themes. Filter and find the right guide in seconds.
Each guide gets their own profile. They see tours they're qualified for and apply with 1-2-3 clicks. No more mass messaging.
When a guide cancels, the tour goes back into the pool automatically. Other qualified guides can apply immediately.
Review applications and choose who gets each tour, or let the system auto-assign based on your criteria. You stay in control.
See exactly who applied, who was assigned, who cancelled, and when. Complete history for every tour and every change.
From scheduling to assignment in three simple steps
Add tours in seconds, set recurring schedules
Qualified guides get notified and apply with one click
You approve assignments, system handles cancellations
See what our customers have to say about transforming their operations
"Before EasyPlanning we were stitching tours together in Excel and WhatsApp. Now everything sits in one calendar and we report a substantial weekly time saving on scheduling alone."
"Our biggest headache used to be last-minute cancellations. Now when a guide drops out, the tour goes back into the pool and is usually picked up within hours, even on weekends."
"Guides finally see exactly which tours fit their profile and apply themselves. I spend far less time chasing people and more time making sure every tour actually runs smoothly."
Tips and insights for tour operators and DMCs
Why Excel and WhatsApp stop working once your team grows. Discover how modern scheduling tools save time, prevent errors, and help tour operators scale without the chaos.
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